REGISTRATION – STEP BY STEP:
- Download and complete a coversheet Registration Form – PDF for each document to be registered
- Place an Online Order for your Script Registration (pay on the spot, or by direct credit, cheque etc…)
- Pay for your order if you haven’t already at (2) – we cannot register work till payment is received
- Post or Deliver your document and coversheet/form to NZWG
(you may email your form, but the document to be registered must be a hard copy)
- You will get a confirmation email and a receipt (GST + Reg receipt) by post
ALL YOUR QUESTIONS ANSWERED
- How Do I Register a Work?
- What Is The Purpose Of The Registration Service?
- What Are The Benefits Of Registration?
- What Can I Register?
- Who Can Register?
- How Does Registering Relate To Copyright?
- How Long Does Registration Last?
- What Is The Procedure For Registration?
- What Happens When My Registration Expires?
- Who Has Access To My Material?
- How Can I Withdraw My Material?
- What Happens After Registration?
- If I Change The Work Do I Need To Re-Register It?
- How Do I Use The Registration Number?
Material can be registered by mail or in person – it must be a HARD COPY. The NZWG must receive:
- One A4 unbound copy of the work with all pages numbered and a title page.
The title page must include the title of the work and the names of all the authors.
- A completed NZWG Registration Form – PDF
- Pay your Registration Fee Online
The NZWG Registration Service has been set up to assist writers to establish the completion dates of literary works. It is similar to the various script registration services run by other Writers Guilds.
The aim of registration is to prove priority of ownership and priority of ownership cannot necessarily be proved if the material is sent out before it is registered. Therefore, registration is most effective if completed before the work is sent to another party.
Registration provides a record of the writer’s claim to authorship of the work and records the date of registration. This is in effect a warning that you will not tolerate any infringement of your work.
If there is any infringement of your copyright, registration provides independent proof of your claim to authorship. If necessary the Guild may produce the registration record for official purposes (in a court proceedings or copyright dispute for example). However, note that the Guild cannot afford to take legal action for writers.
Any written material. The most common material registered are scripts, treatments and series proposals but writers have also registered novels, short stories, poems, lyrics and more.
It is helpful to remember that there is no copyright protection for an idea, only the expression of that idea. For this reason the Guild will only accept developed ideas for registration. For example, a one paragraph explanation outlining your idea for a TV series or film will not be accepted. It is in your interests to develop any idea as fully as possible (into a proposal, treatment or script) before registering.
Anyone can register their own work. In the case of joint authors any one of the authors can make the registration. Authors must register the work in their real names, pseudonyms are not acceptable.
Anyone can register someone else’s work (eg. a producer may register the work on behalf of a writer). The key is that the writer is named as the author or creator of the work (even if they are not the rightsholder of the work).
Registration does not take the place of copyright nor does it guarantee copyright protection or establish copyright ownership.
Copyright exits in all original works from the moment they are created and recorded in some form. Copyright is the right to prevent copying. It does not protect the basic idea but rather the form and expression of that idea.
In order to be able to take advantage of the protection that copyright can offer, the writer may be required to establish the material form of the work in which copyright is claimed and date that work was created. The greatest difficulty is in protecting an unpublished, unperformed or unproduced work.
This is where registration of work with an independent party, such as the NZWG, is of value. It provides a record of the writer(s) claim to authorship of the written material involved by recording the date of registration.
Registration with the NZWG is valid for ten years. It may be renewed for an additional ten years if, before the expiration of the first ten year period, a request for renewal is received with the then applicable fee.
The work is sealed in an envelope by NZWG staff. The envelope is marked with all the relevant details. This envelope is then kept in a storage facility (offsite from the NZWG office). The NZWG does not read the work before sealing it away nor does it open that envelope for any reason unless later instructed to by an appropriate party.
At the time of registration or renewal you authorise the Guild to destroy the material without future notice to you on the expiration of the first term (ten years) or any renewal period.
Only the writer(s) listed on the registration receipt as the writer(s) of the work.
Withdrawal of registrations is not encouraged as once the material is withdrawn from the service the registration ceases.
If the writer(s) finds it necessary to have the material returned to them the following procedure applies:
- At least 48 hours of intended notice must be given to the Guild.
- The material is returned only upon receipt of the signature(s) of the writer(s) along with proof of identity if requested.
- In the case of a deceased registrant, proof of death and the written consent of the registrant’s legal representatives or heirs must be presented.
Upon registration the NZWG will send you a registration receipt. This is your official proof of registration and contains your unique registration number. If you need to contact the NZWG about your registration please quote that number.
If you have originally registered a treatment and now have a completed script then registration of that new work may prove useful. However, if all you have done is a new draft of the script then we advise that re-registration isn’t necessary (the original script will prove your claim of authorship).
If you do choose to re-register the work then it counts as a brand new registration and a new fee is payable. The Guild cannot substitute one draft for another.
To notify anyone receiving a copy of the registered work that it has been registered with the NZWG type the following on the title page of the work along with your registration number:
NZWG Registration No __________